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INSIDERS GUIDE
By promoting the growth of tourism and driving a positive impact for businesses in Rolla, you may be entitled to apply to a reimbursement grant. Find out more below.

Guidelines

Review Before Applying

Eligibility

Applicants can be a not-for-profit organization or for-profit business seeking to host a well-defined tourism-oriented event. Organizations are limited to receiving one grant per program year.

Grant Criteria

  • Number of days the event is held;
  • Projected number of participants;
  • Projected number of hotel stays;
  • Economic benefit to the Rolla community.

Expenses Covered

  • Facility rental
  • Equipment rental
  • Marketing expenses outside the Rolla area (digital media, flyers, banners,
  • posters, radio, tv, etc.)
  • Entertainment or guest speaker

Grant Funding Amount

Minimum award is $250, maximum award is $2000
One-day events are only eligible for up to $1000, multiday events are eligible for up to $2000.

Expenses NOT Covered

  • Items for resale
  • Professional Services (including Legal, Medical, Engineering, Accounting, or Auditing)
  • Prize Money
  • Administrative costs
  • Alcohol

Qualifying Event

A single or multiday event organized and staged by a civic organization or business that has the ability to attract visitors from 50+ miles (one-way) outside of Rolla and retain a visitor in this area for at least 3 hours.
The event must be held within 10 miles of the Rolla city limits, and cannot promote any political party or platform.

Pre-event Requirements

  • The organization must designate a main point of contact; this person must have detailed knowledge of the planning and organization of the event.
  • The applicant or a representative may be asked to appear before the grant review committee and give a short presentation about the event.
  • Applicant must submit a grant application via the online form by the application deadline, with no exceptions.
  • Must obtain proper city permits and liquor licenses (when applicable).
  • Must have liability insurance for your event.
  • Each organization that is awarded a grant is required to recognize the RACC’s contribution by including the VisitRolla logo on appropriate promotional/marketing pieces, including those items highlighting event sponsors.
  • If the event has a website, the VisitRolla logo must also appear on the website with a link to www.visitrolla.com.

Post-event Requirements

  • Grant recipients are required to submit a post-event reimbursement form and copies of paid receipts.
  • Reimbursement form must be completed within 30 days of the closing of the event.
  • Grant awards will be mailed within 30 days of receiving the completed post-event forms and required documentation.
Apply now

Submit your Application

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